Investor Registers Maintenance

Refined Registry provides comprehensive ongoing registry maintenance, which encompasses the following key activities:

• New and Existing Investor Applications: Efficient processing of application forms for both new investors and those wishing to add to their holdings.
• Regulatory Compliance: Adherence to the requirements set forth by the Anti-Money Laundering and Counter Terrorism Financing Act 2006 to ensure robust compliance.
• Know Your Client (KYC) Procedures: Implementing thorough KYC measures to accurately identify all investors, including beneficial owners, in line with legislative mandates.
• Bank Account Reconciliation: Regular reconciliation of the bank accounts to maintain financial accuracy.
• Redemption Management: Processing requests for redemptions and ensuring timely payments.
• Off-Market Transfers: Facilitating requests for off-market transfers to streamline investor transactions.
• Income Distribution: Calculating and distributing income or returns of capital to investors as per established schedules.
• Statement Preparation: Generating and dispatching Confirmation of Investment Letters, Holding Statements, Market Value Statements, Distribution Statements and Annual Tax Statements to keep investors informed of their investments.
• Compliance Reporting: Conducting comprehensive compliance reports to meet regulatory obligations.
• Data Updates: Managing changes to unit holders’ registered details or election preferences efficiently.
• Fund Manager Support: Compiling and providing report packages tailored for fund managers.
• Investor and Advisor Support: Addressing inquiries from both investors and their advisors to foster strong relationships.
• Tax Reporting: Preparing and filing quarterly Tax File Number reports and Annual Investment Income Reports (AIIR) with the Australian Tax Office.
• Exit Statement Issuance: Creating and distributing Annual Periodic Exit Statements for registered managed investment schemes (MIS).
• Ongoing Due Diligence: Conducting continuous customer due diligence monitoring and reporting to uphold compliance standards.